SED-HRMS Personnel Files – School Education Department, Punjab
School Education Department (SED), Punjab decided to keep the all Teachers record in a soft form and Online so that in future, there should be no need to keep the heavy documents along with Service Books. In this regard DPI (S.E) announced a remarkable notification for the honorable Teachers of Punjab.
According to the Notification (6529/Dir/(Admin)/2020) , DPI (SE) directed all CEO’s of Punjab for the collection of all teachers personnel files, which is described below for the responsible persons. All responsible persons will collect files till 20-10-2020 and after sensitive verification of data, submit it to the higher authorities, so that data updating online can be started in time. Instructions about Primary, Middle, High & Higher Secondary School is listed below.
Note: For photocopy of Documents, must use 80gm or Above weight page.
| Category | Responsibility of Teacher | Responsibility of School Head | Responsibility of AEO | Responsibility of DDEO Concerned |
|---|---|---|---|---|
| Primary Schools | preparation and submission of 02-sets of personal files as per check lists to school head. | School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned. | The AEO concerned will submit 01-set of personal file to the DDEO concerned. | The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning. |
| Elementary Schools | preparation and submission of 02-sets of personal files as per check lists to school head. | School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned. | The AEO concerned will submit 01-set of personal file to the DDEO concerned. | The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning. |
| High Schools | preparation and submission of 02-sets of personal files as per check lists to school head. | The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned. | – | The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning. |
| Higher Secondary Schools | preparation and submission of 02-sets of personal files as per check lists to school head. | The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned. | – | The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning. |
Check List for SED-HRMS Personnel Files – School Education Department, Punjab
| Part-I | TITLE OF FILE | |
| Form to be Attachment on Every File Cover | ||
| Sr. No | Details for Title Page | |
| 1 | Name | |
| 2 | CNIC | |
| 3 | Designation | |
| 4 | Personal Number | |
| 5 | Contact Number | |
| Part-II | CHECK LIST FOR DOCUMENTS | |
| Documents to be Scanned in Districts in School Education Department | ||
| Sr. No | Document Description | Status |
| 1 | Computerized National Identity Card (CNIC) | Mandatory |
| 2 | Domicile | Mandatory |
| 3 | Salary Slip | Mandatory |
| 4 | Copy of Matriculation | Mandatory |
| 5 | Copy of Intermediate | Mandatory |
| 6 | Copy of Bachelor Degree | Mandatory |
| 7 | Comp of Masters Degree | Mandatory |
| 8 | Copy of M.Phil. (If any) | Mandatory |
| 9 | Copy of PhD (if any) | Mandatory |
| 10 | Copy of B.Ed | Mandatory |
| 11 | Copy of M.Ed. / M.A (Education) Degree (If any) | Mandatory |
| 12 | Trainings Certificate(Induction & Promotion Linked Trainings only) | Mandatory |
| 13 | First appointment order / Letter of Agreement | Mandatory |
| 14 | Joining report of First appointment order | Mandatory |
| 15 | Promotion order in next scales and all related joining reports | Mandatory |
| 16 | CNIC copy of Spouse (if Married) | Mandatory |
| 17 | Transfer Orders/ Joining Relieving order (if any) | Mandatory |
| 18 | Service Book Original | Mandatory |
| 19 | Nikah Nama | For Married |
| 20 | Equivalence Certificate of Educational Degrees | If Any |
| 21 | Disability Certificate | If Any |
| 22 | Passport | If Available |
Checklist Download from Here.
http://feeds.feedburner.com/ecarepk